RECORD OF PROCEEDINGS
AIR FORCE BOARD FOR CORRECTION OF MILITARY RECORDS
IN THE MATTER OF: DOCKET NUMBER: BC-2013-04494
COUNSEL: NO
HEARING DESIRED: NO
APPLICANT REQUESTS THAT:
She be reimbursed $518.55 for tuition assistance (TA).
APPLICANT CONTENDS THAT:
On 17 June 2013, she received an email stating her course grade
had not been submitted and needed to be submitted by 19 June
2013. She contacted the financial aid office of the institution
she attended and was told her grade had been submitted to the
education center and no further action was necessary. She sent
the grade to the education office on 20 June 2013. She was
unaware the education office did not receive her grade until the
reimbursement action was initiated.
The applicants complete submission, with attachments, is at
Exhibit A.
STATEMENT OF FACTS:
The applicant is a master sergeant in the Air National Guard
serving under Title 32 U.S.C 328 and 502.
AIR FORCE EVALUATION:
NGB/A1DC recommends denial. The governing directive AFI 36-
2206, Voluntary Education Program, dated 13 August 2010 and
clarification memo for the Chief, Air Force Learning Division
dated 3 January 2013, states it is the Airmans responsibility
to ensure grades are received and posted in their official
education record by the Education and Training Section. Airmen
will be given no more than 30 days from reimbursement
notification to contact the academic institution to address
final grade discrepancies and provide a corrected grade. After
this time period elapses, reimbursement actions will be
initiated. Refunds will not be given for grades changed from
unsatisfactory to satisfactory after the 30 day due process or
when a corrected grade is received. Once a reimbursement action
is started, it will not be stopped or deferred even if a new
grade is submitted.
As noted in the Air Force Automated Education Management System
(AFAEMS), the applicant has a history of utilizing the military
tuition assistance funds and processes and has had contact with
many counselors. On 26 June 2013, she was informed that on
17 May 2013, the Central Office sent a notification giving her
30 days to respond back to the office, provide a grade report or
select reimbursement wishes. She did not respond and on 17 June
2013, she was notified she had until 19 June 2013 to provide the
grade. Since the applicant did not respond to either
notification, the debt was submitted to finance. She is not
entitled to a refund since she did not meet tuition assistance
regulations.
The complete NGB/A1DC evaluation is at Exhibit B.
APPLICANT'S REVIEW OF AIR FORCE EVALUATION:
A copy of the Air Force evaluation was forwarded to the
applicant on 28 February 2014, for review and comment within
30 days (Exhibit C). As of this date, this office has received
no response.
THE BOARD CONCLUDES THAT:
1. The applicant has exhausted all remedies provided by
existing law or regulations.
2. The application was timely filed.
3. Sufficient relevant evidence has been presented to
demonstrate the existence of error or injustice. We thoroughly
reviewed the applicants complete submission and the office or
primary responsibility recommendation to deny the applicants
request. However, we believe a preponderance of the evidence
supports corrective action. We note the applicant was notified
that reimbursement action was pending due to an unsatisfactory
grade; however, the applicant has provided evidence that she
successfully completed the course in question. Based on the
foregoing, we recommend the applicants records be corrected as
indicated below.
THE BOARD RECOMMENDS THAT:
The pertinent military records of the Department of the Air
Force relating to APPLICANT, be corrected to show that on
19 June 2013, she submitted an official grade report of A for
MATH 090, Elementary Algebra to the Central Billing Office.
The following members of the Board considered AFBCMR Docket
Number BC-2012-04494 in Executive Session on 22 May 2014, under
the provisions of AFI 36-2603:
All members voted to correct the record, as recommended. The
following documentary evidence was considered:
Exhibit A. DD Form 149, dated 7 Sep 13, w/atchs.
Exhibit B. Applicants Master Personnel Records.
Exhibit C. Letter, NGB/A1DC, dated 24 Oct 13.
Exhibit D. Letter, SAF/MRBR, 28 Feb 14.
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